Finance Assistant

Posted 3 weeks ago

Salary anticipated to be in the range of £23,000 – £35,000 per year dependent on skills and experience. Pro rata for part time working.

The Role

We are seeking an experienced, reliable and dependable Finance Assistant to join our growing team. The role will initially be part time however it is anticipated that the role could become a full time position with company growth.

As an innovative and rapidly growing scale-up company, you will keep a close eye on automation opportunities within the scope of your work to improve company productivity. You will help to identify, and where appropriate implement, new finance and administrative processes and procedures that enable scalable and sustainable business growth.

You will take on responsibility of setting up payments, reconciling them via Xero and attributing cost to specific projects where appropriate. You will lead on preparing and submitting financial claims to publicly funded innovation projects, prepare and submit invoices to commercial clients, and undertake a credit control function when required. You will prepare financial reports for internal stakeholders to act upon and manage the successful delivery of our projects. You will also provide the wider company with general administrative support where appropriate.

In all that you do, you will pursue excellence with honesty, integrity, trust and fairness.

You will be an excellent collaborative team player striving for team results, both internally and with clients. You will be able to take advice and support from more senior staff while also providing advice, support, and mentorship to more junior staff. You will be empowered to express your opinions and utilise your initiative.

The role will be hybrid of in-office and remote from within the North East of England.

Key Accountabilities

  • Identifying areas of the job that require repetition and that could be automated through software, highlighting to relevant staff within the business that can support automation and make your work easier and more productive
  • Where appropriate, set up and implement new finance and administrative processes to enable scalable and sustainable growth
  • Take responsibility for book keeping, making payments, and achieving revenue, e.g.
    • Setting up payments via our bank account
    • Reconciling payments against invoices via Xero
    • Saving costs against specific projects using Xero projects
    • Preparing claims for publicly funded projects
    • Preparing, sending, and chasing invoices
    • Preparing and sending POs
  • Prepare financial reports for internal stakeholders
  • Keep accurate records of public funding support provided though General Block Exemption Regulation (GBER), state aid and subsidy control mechanisms
  • Provide general administrative support to the wider company

The Person

Knowledge, skills and experience 

Essential 

  • Proven experience in a similar role delivering bookkeeping and/or supporting the finance functions of an SME
  • Proven experience working with business systems such as Monday.com, Xero (Including Projects and Expenses), and Hubspot.
  • Excellent use of MS Office applications, including Word, Excel (and ability to independently develop new spreadsheets), OneDrive, Teams, Powerpoint and Outlook
  • Proven experience setting up new processes and procedures, as well as implementing existing ones
  • Proven experience of being trusted by your employer to work with financial data and progress transactions
  • Commercial awareness, knowledge of the contracting process, and understanding the significance of POs
  • Ability to undertake independent research to inform how to fully deliver elements of the role, where gaps exist
  • Excellent oral and written communication skills, including the ability to
    • write specifically and concisely
    • communicate effectively with those whose first language is not English
  • Proven experience of managing a large, varied workload with competing demands

Desirable 

  • Proven experience working within the offshore wind sector and/or within a Software as a Service (SaaS) based business
  • Proven experience working in an innovative and/or research intensive environment
  • Proven experience working with publicly funded projects, either with the funder or recipient
  • Proven experience and understanding of General Block Exemption Regulation (GBER), state aid and subsidy control mechanisms
  • Proven experience identifying areas that could be automated leading to productivity gains
  • Ability to effectively communicate in languages other than English that are relevant to the offshore wind industry
  • Knowledge of the importance of reaching net-zero, and the role of offshore wind in achieving it
  • Proven experience providing administrative support to, and within, a fast-paced dynamic and growing team

Attributes and Behaviour 

Essential 

  • Display our core values of honesty, integrity, trust, fairness and pursuit of excellence
  • Ability to prioritise workload to meet deadlines
  • Excellent organisational skills and attention to detail
  • Ability to relate well and professionally with a wide range of stakeholders
  • Demonstrate a ‘can-do’ attitude and be team player
  • Willing to ask for support when needed
  • Ability to work independently and as part of a team
  • Confidentiality, tact and diplomacy
  • Commitment to self-improvement, both individually and within the team

Qualifications 

Essential 

  • The right to work in the UK
  • English and Maths GCSE at level C/5/equivalent or above, or demonstrable experience in a similar role

Desirable 

  • AAT qualification
  • Workplace First Aid
  • Mental Health First Aid
  • Any other relevant qualifications related to the role

If you think you have what it takes, but don’t necessarily meet every single point on the job description, please still get in touch and apply. We’d love to have a chat and see if you could be a great fit with the Kinewell Team 

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