+44 191 289 6665 enquiries@kinewell.co.uk

Book keeper and Administrator

Posted 4 weeks ago

About Kinewell Energy

Kinewell Energy develops and commercialises innovative technologies that add significant scalable value and impact positively on social and environmental challenges.

Our first software solution, Kinewell Layout Optimisation of Cable (KLOC), designs an economically optimised inter-array cable layout for an offshore windfarm. KLOC was Highly Commended by the IET Innovation Awards in 2016 and typically delivers savings c. 20% of cable system cost over the project lifetime.

Using KLOC, we have a successful history of delivering both consultancy and licensing to European, Japanese, US, South Korean and Chinese offshore wind markets. The team have delivered more than a dozen offshore wind cable layout optimisation projects, cumulatively totalling 13 GW. We collaborate with developers, EPC contractors and cable installers, cable manufacturers, consultancies, CPD training providers, research institutions and innovation funding providers.

In February 2022, we were selected by the Innovation Super Network and the North East Business Innovation Centre as one of the most innovative businesses in the North East of England.

The company has grown, and is growing, rapidly, achieving 100% average year-on-year revenue growth. Through this growth, we wish to expand our team and invest in you.

We are proud to be an equal opportunities employer and encourage applications from everybody, regardless of race, sex, ethnicity, religion, nationality, sexual orientation, age, disability, gender identity, marital status/civil partnership, pregnancy and maternity, as well as being open to flexible working practices.

The Role

We are seeking an experienced, reliable and dependable Book Keeper and Administrator to join our growing team.

You will deliver transformational productivity gains for the company through your work, and as an innovative and rapidly growing start-up transitioning to scale-up company, you will keep a close eye on automation opportunities within the scope of your work to improve productivity further. You will help to identify, and where appropriate implement, new administrative processes and procedures that enable scalable and sustainable business growth.

You will take on responsibility of setting up payments, reconciling them via Xero and attributing cost to specific projects where appropriate. You will lead on preparing and submitting financial claims to publicly funded innovation projects, and prepare and submit invoices to commercial clients.

You will take ownership of the company’s timesheet system keeping track of where and how time is spent, preparing reports where appropriate for internal stakeholders to act upon and manage the successful delivery of our projects.

You will provide administrative support to all areas of the business, such as managing diaries, planning and booking travel logistics, supporting the onboarding of new staff, updating client database records and more.

You will undertake regular audits of various areas of the business to ensure compliance with company processes, procedures and policies, supporting all stakeholders pursue excellence with honesty, integrity, trust and fairness.

You will be an excellent collaborative team player striving for team results, both internally and with clients. You will be able to take advice and support from more senior staff while also providing advice, support, and mentorship to more junior staff. You will be empowered to express your opinions and utilise your initiative.

We are a North East based company, and the role will be predominately work-from-home based.

For informal enquiries, please contact Dr Andrew Jenkins, Director of Kinewell Energy. Andrew.jenkins@kinewell.co.uk

Key Accountabilities

  • Identifying areas of the job that require repetition and that could be automated through software, highlighting to relevant staff within the business that can support automation and make your work easier and more productive
  • Where appropriate, set up and implement new administrative processes to enable scalable and sustainable growth (e.g. the processing and payment of expenses based on existing policies)
  • Take responsibility for book keeping, making payments, and achieving revenue, e.g.
    • Setting up payments via our bank account
    • Reconciling payments against invoices via Xero
    • Saving costs against specific projects using Xero projects
    • Preparing claims for publicly funded projects
    • Preparing, sending, and chasing invoices
    • Preparing and sending POs
  • Take ownership of the company’s timesheet system, e.g.
    • Reviewing timesheet entries within Xero and advising the team of hours worked vs hours contracted
    • Calculating and keeping track of leave entitlements
    • Reporting to stakeholders about timesheet data enabling them to act upon and manage the successful delivery of our projects
  • Provide administrative support to all areas of the business, e.g.
    • Managing diaries where appropriate
    • Planning and booking travel logistics
    • Admin associated with onboarding of new staff
    • Updating client database records
  • Undertake regular audits of various areas of the business to ensure compliance with company processes, procedures and policies

The Person

Knowledge, skills and experience

Essential

  • Excellent oral and written communication skills, including the ability to
    • write specifically and concisely
    • communicate effectively with those whose first language is not English
  • Excellent use of MS Office applications, including Word, Excel (and ability to independently develop new spreadsheets), OneDrive, Teams, Powerpoint and Outlook
  • Experience of managing a large, varied workload with competing demands
  • Meet a minimum of 3 of the Highly Desirable criteria

Highly Desirable

  • Experience providing administrative support to, and within, a fast-paced dynamic and growing team
  • Experience having worked in a fast-growing start-up, and involved in setting up processes and procedures to support scalable and sustainable growth
  • Ability to undertake independent research to inform how to fully deliver elements of the role, where gaps exist
  • Experience working with Xero and Xero Projects, and intricate knowledge of many of its features
  • Experience working with publicly funded projects, either with the funder or recipient, including the claims process
  • Experience of being trusted by your employer to work with financial data and progress transactions

Desirable

  • Ability to effectively communicate in languages other than English that are relevant to the offshore wind industry
  • Experience working with Hubspot, other Xero apps, and other relevant business support software solutions
  • Experience identifying areas that could be automated leading to productivity gains
  • Commercial awareness, knowledge of the contracting process, and understanding the significance of POs
  • Experience undertaking audits of organisational processes and procedures
  • Experience and understanding of state aid
  • Experience with ISO standards and the auditing of company processes and procedures
  • Experience working in an innovative and/or research intensive environment
  • Knowledge of the importance of reaching net-zero, and the role of offshore wind in achieving it
  • Minute taking and managing agendas

Attributes and Behaviour

Essential

  • Display our core values of honesty, integrity, trust, fairness and pursuit of excellence.
  • Ability to prioritise workload to meet deadlines
  • Excellent organisational skills and attention to detail
  • Ability to relate well and professionally with a wide range of stakeholders
  • Demonstrate a ‘can-do’ attitude and team player
  • Willing to ask for support when needed
  • Ability to work independently and as part of a team
  • Confidentiality, tact and diplomacy
  • Commitment to self-improvement, both individually and within the team
  • An understanding that working in a small, dynamic and rapidly growing company will likely mean job roles and responsibilities will change with new starters resulting in roles becoming increasingly specialised

Qualifications

Essential

  • The right to work in the UK
  • English and Maths GCSE at level C/5/equivalent or above, or demonstrable experience in a similar role

Desirable

  • Hold relevant qualifications related to the role

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